The Transport Co-ordinator is responsible for co-ordinating the movement of trucks and trailers on our contract with a large supermarket chain.

Responsible For:

• Scheduling vehicles and drivers
• Carrying out trailer / vehicle checks
• Briefing and de-briefing drivers
• Planning vehicle servicing and maintenance (if own fleet)
• Resolution of any customer queries
• Obtaining driver ETAs through telematics system
• Changes to store runs/times – reflecting these changes in CSL Live (our own software package) as they happen
• Processing PODs and the accurate updating of traffic management systems
• Issuing instructions to the drivers as they arise
• Liaising with the customer’s representatives on a regular basis
• Building customer / supplier relationships
• Ensuring administration is undertaken in a timely manner
• Scheduling and supervising a team of drivers
• Collaborate with transport co-ordinators at other sites and other staff members in order to formulate and implement policies, procedures, goals, and objectives
• Conduct investigations following any incidents to determine root causes and  improve safety procedures.
• Ensure all site contractors have a permit to work and records of their Risk assessments, method statements and liability insurance are held
• Ensure all company Safe Systems, Policies, Risk assessments and Standard operating procedures are adhered to
• Ensure we work in line with the Business’ Quality Procedures
• Effectively and continuously manage the transport activities, including:
⁃ Make arrangements to ensure drivers comply with driver’s hours and tachograph rules, and within speed limits.
⁃ Ensuring vehicles are maintained properly, including the inspection of vehicles at the appropriate time and action taken to remedy defects.
⁃ Reporting and recording all vehicle defects
⁃ Ensure accurate inspection records are kept for no less than 15 months
⁃ Ensure Walkaround checks are undertaken by drivers
⁃ Continuous improvement on driver infringements and performance
⁃ Coordinating driver training, inductions, annual refresher training and maintaining accurate records
⁃ Ensure poor performance and notifiable incidents are documented, investigated and actions taken to prevent re-occurrence
⁃ Ensure all vehicles have the correct O licence disc displayed in the windscreen
⁃ Ensure all vehicles have sufficient tacho paper
⁃ Monitor digital tachograph cards and their use, expiry or replacement dates
⁃ Regular briefings with drivers to ensure they are aware of expectations, any changes or customer issues – record on tool box talk templates and have the document signed by all attendees.
⁃ Ensure vehicle units and digital tachograph cards are downloaded within the appropriate timescales and company cards are obtained, managed and used accordingly

Specific Skills and Experience

• Previous experience of managing fleets and driver bases in multi-site logistics operations
• Experience of temperature controlled supermarket work an advantage
• Experience of championing a safety culture
• Has a positive approach to using IT and systems
• Good interpersonal and motivational skills
• Strength of character and assertiveness – stamina and drive
• Customer focused
• Business skills – numeracy and IT literacy
• Knowledge of Road Transport Regulations